Minutes of Meeting 2^nd November 2009

           At Helen Tongway’s home

Present: John Harmer, John Preston, Helen Tongway, Bob Collins, Patricia Ashton

Apologies : Sue Robb, Russell Lutton, Carolyn Williams, Lynne Robertson, Russell Murphy

President’s Report:

The shed extension has been bogged down with the builder unable to get the logs.  We will need to get in and give the kitchen area a clean and re-organisation.  If anyone knows of any kitchen benches going (thanks to Danielle we have one organised).  The trailer has been fixed with new wheel bearings, rear lights and tie downs for each boat.

Decided not to take up the ‘Member Protection Info Officers’ course from TAMS.

Still need to organise a meeting between TAMS, Riversmart, with club members Margi Bohm and Rosemary Lott to attend as interested (and knowledgeable) participants.  Also will be meeting with TACT re the Triathlon season and agreed rates of pay.  We’ll be needing volunteers for the first triathlon on the 22^nd Nov.

Treasurer’s Report: Outgoing this month include:

$1248.00 to Kayaks Plus for polo equipment

$150 to Terry Marsh for boat repairs

$64.75 to Wetspot for boat number-holders

$574.25 to Belgravia for pool hire

$461.00 for GU

$350- to Bob for Trailer repairs

 Incomings include

$350 from memberships and 863.00 from Canoe polo + $115 collected on 21/10 not yet banked

 We need to  keep an eye on the cost of the shed and the timing of payments.

Acceptance of Minutes of 12^th Oct  2009: Proposed by Helen & seconded by John H. Passed

Business Arising from Minutes:

Website: still waiting on some ‘fine tuning’ and another meeting with David Baldwin. 

Beginners Course:   haven’t heard back from club member re rescues –  The course will go ahead on 7^th & 8^th Nov., with a similar format as previously - boats will on the trailer, Patricia to borrow a boat (sit on top double) from Wetspot.   Agreed on a charge of $50 per person.  No club membership involved. Dates for the next courses – 5^th 7 6^th Dec and 7^th & 8^th Feb. 

24 hour Relay:  Have only heard back from 2 clubs, BAK and Indoorpilly – both maybe’s. Looks like we have at least 2 Wetspot teams (makeup ?)

A canoe team, a TK team hopefully a recreational team and several individuals.  Send out an e-mail with ‘vacancies’.

Wetspot Demo Day:  Sunday 8nd Nov – BGCC committee decided it was probably not the ‘forum’ for the club - we’d just have brochures to hand out.

Wednesday Evening Time Trials start November 4^th – roster for time keepers sent out

Coaching course:  Haven’t heard anything back from Ian Dewey AC, check with PNSW if they will run one for us?

Club Shirts:  can’t get them from previous suppliers Bob brought some samples along – we picked out colours and style, Bob to get prices & logo costs

Bay Adventure Kayakers: Sale of TK2, we’ll hang on to it for the time being, re-assess next year

Triathlon  dates: need to send out a roster soon to members – first date is the 8^th Nov, (only one paddler req. – next is 22^nd Nov) Bob will meet with TACT

Marathon Series – the date for our race has been confirmed – 27^th March - we will be required to hold a 5 km loop course, plus portage.  We’ll need to look into this

Correspondence In:  Tuggeranong Pool Invoices: 1671, $115.35; 1649, $115.35; Road Transport Authority Trailer Registration reminder $59.40; Aust Catholic Uni $24.20 for photocopying fees; ACTSport & Rec 2010 grant – receipt of application and allocated number

Correspondence Out: 

Action from Correspondence:  payment of Tuggeranong invoices

Convenor’s Reports : 

Flat water – Hawkesbury results – members had some really good results and records, well done to Randall Fitzsimon (& Mark McDonald), Tom Hick, Frank Kingma, Richard Fox, Jason Slade and Simon Stenhouse (only mentioned because he used to be one of us and did a terrific time.)  Also congratulations to Russell Murphy and Robin Robertson for finishing.  As a club – we managed to loose quite a few paddlers also!  With many having to pull out (or not even start) due to illness, shoulder injuries, severe discomfort, lost paddles etc.  (Results in the next Blazing Paddles) We have a few members taking part in the Murray this year – Tom Hicks, Scott Hunter and David Abela.  Good luck to these members and any others we haven’t mentioned!  Make sure you let us know!!  The last of the Marathon series races is still to come – St George.  There haven’t been as many club members taking part in this year’s series as in previous years.  World Masters Games saw Margi Bohm and Gabrielle Hurley fight it out in the Marathon, with Margi coming in first, with Gabrielle coming in 2^nd place. Apologies for the incorrect information which appeared in these minutes. They should read: 
Gabrielle Hurly won gold in the 1000m sprints; Gabriellle also partnered up with Wagga paddler Nikki Duke to win gold in the marathon womens doubles.   Barry Owers and Margi won silver in the marathon mixed doubles;  Russell Lutton and Ian (BAK) got a bronze.  Tony Pobjie and Simon Abbott were thrilled that they finished without capsizing – and gained a silver.  John will have results in the next BP.  Only 346 days to the Hawkesbury!!

Canoe polo – see report at the end of the Minutes.  Sue requested a small amount of money for prizes for summer comp – approx $10- per week to be taken out of pool fees if possible.  This was passed by the committee.

Touring – we should try and organise another trip to Nelligen – wind free?

Social – Christmas party on Sunday 13^th Dec 11 a.m. start.  Volunteers for Santa – should he arrive by boat?  Canoe and sleigh frame with reindeer is un-useable and/or gone.  Parents to supply gifts if required.  Any ideas?

Wild water – Sue will book Penrith some time in the spring, beginner wild water paddlers will be catered for via a group instructor

Property Manager   - Still require a property manager, any volunteers??

K4 – is it seaworthy?  Need to ask Margi, as some newer members asked if they could try it one time trial.  It also will need to be moved out with extension.

Membership Secretary  - 91 members.  We have several new members who have paid $55- for a shed key.  We need to look at new procedures for issuing keys – do they need to be members for 3 months?  Apply at a meeting?  Guidelines for boat storage etc.  Discuss next meeting.

Longer Term Projects:

Boat Shed Extension: up and running?

Shed contents and trailer (and contents) Insurance Bob will try and see our insurance company and ‘talk’ to them (not very helpful over the phone or via mail)

State of the Lake and River – meeting?

New Business

Seniors Week - COTA (ACT) is writing to you to request your participation in Seniors Week 2010.  If your organisation is running an event or would be interested in organising an event between the 21^st  and 28^th of March 2010, please contact us.  No involvement by BGCC

Discounts for members at Roof Rack city – 10% discount for members – Helen has made up BGCC member cards to be handed out.

St Francis Xavier – Damien Woods has suggested that the school will be selling off all their paddling gear.  He will be doing a stock-take and putting a value on the items which will include boats, paddles, PFD”s, skirts etc.  There will be some very good TK2’s available.  We should check with Barry O; he has some knowledge of the boats the school had.  Though the club can’t afford to buy too much because of the extension, we will have to evaluate what’s on offer.

Ladies Paddle Group – Patricia will run another group – through Wetspot with places being offered to BGCC members free of charge.  One morning per week (Tues or Fri), one hour session, some technique, some exercise (a few sprints etc), and some ‘networking’ to hopefully build up some paddling groups for touring/training etc.  Beginners +

Boat Storage – with the new extension and to try and recoup some funds, the committee discussed members ‘buying a rack’, if we charge $100- per year should we offer a 5 year ‘lease’ for $400-  Offer appropriate discounts for 3 & 4 years?

Members Extra’s Fee – several members took out the extra $100- fee for the use of club boats (more than 20 per year) With the shed having been emptied of boats some members, who can’t store or transport boats, now don’t have access to them.  It was decided to refund $40- to those members in the first instance – will depend on how long the shed is ‘out of action’.

Next Meeting:  7^th December at the Shed?  

Blazing Paddles  -  end November.  Please send any stories to John, especially if you took part in the Masters or the Hawkesbury!    

Meeting Closed – 9.30 p.m.

26 October 2009 canoe polo report

·   Oceania and Masters competition results and photos are available on the Australian Canoeing website canoe polo page at www.canoe.org.au

·   the storage shed at the pool needs to be sorted out soon, with most personal boats to be removed and club boats repaired, volunteers required, suggested date and time – Wednesday 11 November 6.30pm

·   the Canberra summer canoe polo competition has been organised – see the canoe polo page on the BGCC website.  Beginners are very welcome.  There will be no canoe polo at Tuggeranong Pool during December and January.

·   hand and paddle rolling sessions will be held on Thursday 12, 19 and 26 November.  See the BGCC website for further details.  There are currently two places left. 

·   If the rolling sessions are a success consideration will be given running a canoe polo/whitewater course.  Still waiting on curriculum material from Victoria

·   Further beginner sessions to be organised for summer, ideas regarding dates, times and locations to Mikey and Sue please

·   trip(s) to Penrith Whitewater Stadium to be sorted closer to summer, may be a trip to the surf?, something that enables players of all levels to participate

·   there has been a positive response to establishing a permanent canoe polo field in Canberra.  Matters such as staging, funding, consents and location now need to be discussed

·   Mudcake Challenge – Saturday 14 November, please let Sue know by this Wednesday if you are interested in playing

·   over October 2009, 3 Wed polo sessions were/to be held, $199.00 was collected in fees for 13 and 21 October (no session was held on 7 October) and it is expected that approximately $100 will be collected on 28 October